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The first step in setting up a representative office in Russia is to define the purpose and scope of the office. This includes identifying the type of activities that the office will engage, its site, and the organization of the organization.

Once these details have been confirmed, the next step is to select a name for the representative office that follows Russia's company registration regulations. The name must be distinct and not identical to any previous Russian company.

In addition, the applicant must acquire a tax identification number, known as an INN, which is a specific identifier assigned to the representative office for tax purposes. This step involves registering with the Russian Tax Authority, known as the Federal Tax Service.

The applicant must also obtain a Unified State Register of Legal Entities (USRLE) code, which is a unique identifier assigned to the representative office for registration purposes.

Another important step is to create an agreement between the local representative and the parent company that defines the relationship between the two organizations, details their responsibilities and obligations, and covers the payment of passport translation services and costs.

To register a representative office in Russia, the applicant must submit an application to the Federal Service for State Registration, Cadastre and Cartography along with the required documents, including the articles of association, the agreement between the local representative and the parent company, and proof of the parent company's registration with a foreign registry.

The Federal Service for State Registration, Cadastre and Cartography will check the submitted documents, search the parent company's registration with foreign registries, and ensure that all required tax and registration formalities have been finished.

Once the application is approved the representative office will be registered and the applicant will receive a state registration certificate.

It is also essential to secure the required authorizations and permissions to conduct business in Russia, including any licenses or necessary for unique activities.

Additionally, it is strictly advised that you hire with local professionals, such as lawyers, accountants, or other service providers, with experience in Russian law to guide you through the registration process and ensure compliance with all relevant laws and regulations.

Upon completion of the registration process, the representative office will be registered and can begin conducting business in Russia.